Business Support Administrator, Disabled Children’s Team

Job specification

Location: Swindon

Hours:37

Salary:£18,686p.a.

Closing date:01/03/2021

Job reference:005018

Interview date:08&09/03/2021

Date posted:18/02/2021

We are looking for a confident and enthusiastic administrator to join our busy team providing administrative support to our Disabled Children’s Team within Children’s, Families and Community Health. This role is usually based at the Salt Way Centre in West Swindon, however we are currently working from home the majority of the time.

The team provides support to Practitioners, Team Managers and Service Managers and together we aim to empower and support families in making changes to create a safe and stable environment for their children, both at home, and within the community.

Key elements of this role are:

General administration which includes, typing, letter production, scanning, stock ordering, and opening, scanning and recording the post and reports received by email;

Answering and transferring incoming phone calls to the team, taking messages where appropriate;

Arranging a variety of meetings, both internal and external, ensuring rooms are booked and relevant parties invited;

Formatting and checking letters/reports prior to circulation (a keen eye for detail is required.)

Data entry of case notes, discussions and decisions on to our local systems;

Making up petty cash payments and coding invoices;

Updating tracking spreadsheets to monitor team performance;

Routinely dealing with sensitive information and maintaining confidentiality at all times;

Taking meeting minutes and distributing minutes post meeting.

    The successful applicant will need to demonstrate excellent ICT skills, including specific use of Microsoft Packages, customer service and communication (written and verbal) skills, the ability to prioritise and multitask, be able to work independently and as part of a team and an understanding of confidentially.

    What you will get in return

    A full and informative induction programme into working within Children’s Services at Swindon Borough Council

    25 days holiday

    A career average revalued earnings (CARE) pension scheme

    Purchase of annual leave

    Leisure and Legal Services discounts

    Eating Out, Shopping and Entertainment discounts

      Candidates must be fluent in the English language (as a requirement of Part 7 of the Immigration Act – for the effective performance of a customer-facing role).

      If you are experiencing technical issues submitting your application please email resourcing@swindon.gov.uk

      Interested ?  - apply on company site


      Application closing date: 01st March 21